Office Administrator / Bookkeeper

• You enjoy organization and keeping things running smoothly.
  
  
• You enjoy solving problems and finding discrepancies.
  
  
• You take pride in accuracy and attention to detail.
  
  
• You enjoy helping both customers and coworkers.
  
  
• You enjoy creating organized systems and improving processes.
  
  
• You enjoy working as part of a team.
  
  
• You're motivated to learn new skills.
  
  
• You value honesty, integrity, and confidentiality.
  
  

• Provide outstanding customer service by assisting customers in person and over the phone.
  
  
• Operate the point-of-sale system accurately and efficiently.
  
  
• Assist with cashiering and daily store operations as needed.
  
  
• Process accounts payable and vendor invoices.
  
  
• Process accounts receivable, including applying customer payments and preparing monthly statements.
  
  
• Process payroll and review employee timecards for accuracy.
  
  
• Prepare and file monthly sales tax reports.
  
  
• Reconcile daily cash reports and investigate discrepancies.
  
  
• Reconcile credit card deposits.
  
  
• Maintain company check registers and financial records.
  
  
• Process vendor payments through ACH and checks.
  
  
• Transfer funds between company bank accounts as needed.
  
  
• Monitor and organize company financial records.
  
  
• Code and organize company credit card purchases.
  
  
• Retrieve, organize, and process office mail.
  
  
• File and maintain organized office records.
  
  
• Communicate with store managers regarding financial and administrative matters.
  
  
• Help improve office procedures and administrative systems as the company grows.
  
  
• Maintain confidentiality of all financial and company information.
  
  

• Outstanding customer service skills and a professional attitude.
  
  
• Excellent organizational skills and attention to detail.
  
  
• Strong math and problem-solving abilities.
  
  
• Ability to work independently and prioritize multiple responsibilities.
  
  
• Strong written and verbal communication skills.
  
  
• High level of integrity and professionalism.
  
  
• Comfortable learning new software and computer systems.
  
  
• Experience with bookkeeping, accounting, payroll, office administration, or retail operations is preferred but not required.
  
  
• Proficiency with Microsoft Excel or similar spreadsheet software is preferred.
  
  
• Ability to work a flexible schedule, including occasional weekends and holidays if needed.
  
  

• Continually expand knowledge of bookkeeping, accounting, and office administration.
  
  
• Continually improve customer service and communication skills.
  
  
• Help maintain accurate financial records across all store locations.
  
  
• Improve the efficiency and organization of office procedures.
  
  
• Help develop scalable administrative systems that support future company growth.
  
  
• Become a trusted resource for both office operations and financial accuracy.